Primary Responsibilities:

• Enter all invoices/credits onto the invoice/credit register.
• Scan invoices to Depots/Departments for clearance.
• Enter clearance details onto the invoice/credit from the scanner.
• Enter & code invoices/credits authorised for payment onto the computer ready for payment.
• Checking CIS payments monthly.
• Reconcile Statements.
• Raise cheques where required.
• Query invoices with Suppliers.
• Liaise with Suppliers regarding payment of invoices.
• Filing correspondence received.
• Answer an overflow of calls from the switchboards and cover Reception in the receptionist’s absence.

Skills / Qualifications

Pleasant telephone manner is essential and accounts experience preferred.

To apply, please send your CV to: monique.eggett@heservices.co.uk 

Purpose:

A position has arisen to join our small admin team to support the administration processes for our Plant and Transport Department. You will be an organised administrator capable of prioritising your workload. You must be comfortable working alone on occasion (when the other administrator is off site) and as part of a team. Attention to detail is paramount as you will be required to record and collate detailed information including number plates and numerical information both online and manually. A good standard of written English is also required.

Primary Responsibilities:

• QR Code Process – inputting data from new machine forms – upkeep maintenance of HEQR website / creating new web pages for machines and cars and creating ordering forms for new stickers to be created.

• Processing new machines and sale machine forms.

• Creating EVSM (electric vehicle service module) on relevant spreadsheets such as CEC (current electric cars) and CEV (current electric vans)

• Monthly Audits which include checks of; Taxes, London congestion charge, MOT dates and insurances.

• Completing vehicle and plant tax requests including the update of relevant spreadsheets / actioning SORN requests.

• Scanning hard copies of V5s and Conformities onto the system and related filing

• Applying for LCC (London Congestion Charge) for new vehicles and renewing for old vehicles.

• Monthly preparation of crossing logs for Group & Plant Tyne tunnel accounts.

• Managing spare key cupboard – ensuring authorisation for sign in/out

• Managing Penalty Charge Notices – important daily task.

• Dealing with enquiries for our National Self Storage facility.

• Assisting the Transport Manager in analysing service reports, driving hours and working time.

• Other Adhoc tasks.

Skills / Qualifications

• Experience using Google Workspace preferred but not essential
• Experience working with Plant, HGV’s or vehicles
• Professional telephone manner essential
• Organised and methodical approach with attention to detail

Benefits

• Pension contribution (following qualifying period)
• Casual dress code
• Free parking
• 28 days including Bank Holidays

To apply, please send your CV to: richard.stevens@heservices.co.uk 

Purpose:

We are looking for a Hire & Sales Controller to join our friendly team based at our National Hire Centre in Strood. Your primary responsibility is to ensure smooth facilitation of hire contracts with a strong focus on customer satisfaction.

Primary Responsibilities:

You will manage hire orders with clients ensuring a high standard of service and make customer service calls. You will be required to speak to clients who have not used their account, deal with initial inquiry stage through to processing the hire, liaising with our depots and departments and all related administration, invoice query management and resolving customer queries. A confident telephone manner will ensure you are able to promote the Company’s range of products and services, generate new leads and build lasting relationships with our clients.

Skills/Qualifications:

• Previous hire experience is desirable but not essential
• Methodical and organised
• Good attention to detail.
• Confident but friendly communication skills (both written and verbal)
• Team orientated
• Good standard of English and Maths to GCSE (or equivalent) standard
• IT literate

Benefits

Pension contribution* (following qualifying period).

Free parking

28 Days including Bank Holidays

To apply, please send your CV to: malcolm.gough@heservices.co.uk